Features | BriteRecruit

CRM + ATS

Manage the full recruiter workflow in one connected system

Keep candidate records, client relationships, contacts, jobs, submissions, interviews, trials and placements connected inside one cleaner workflow.

Candidate records

Store and manage candidate details, notes, history and recruiter activity in one place.

Client and contact management

Keep client companies, contacts and relationships properly connected and visible across the workflow.

Job workflow

Add jobs, build candidate shortlists, email those shortlists and manage activity from one connected job record.

Candidate submissions

Submit candidates directly against jobs and keep every submission tracked clearly inside the job workflow.

Interviews and trial days

Create, manage and track interviews and trial days without relying on disconnected calendars and inboxes.

Placements and downstream workflow

Create placements that automatically update the candidate diary, helping drive cleaner operational follow-on processes like timesheets.

Compliance Portal

Run compliance with stronger structure, visibility and control

Candidates receive a secure link to their portal where they can complete forms, upload documents and move through your compliance process in a cleaner and more trackable way.

Candidate portal access

Candidates receive a link to log in and complete compliance tasks without relying on back-and-forth manual chasing.

Custom compliance forms

Build forms around your own process rather than forcing your team into rigid, generic compliance workflows.

Custom document requirements

Define exactly which documents candidates need to provide, with flexibility across different divisions or setups.

Automatic profile storage

Completed forms and uploaded documents are automatically stored against the candidate profile for cleaner visibility.

Weekly expiry updates

Receive weekly email reports showing which candidate documents are due to expire so your team stays ahead.

Manual compliance reporting

Run reports whenever needed to check document status, expiry risk and wider compliance position across the business.

Automation Workflows

Automate the operational admin that usually eats up recruiter time

BriteRecruit supports automated availability collection, client updates and optional booking workflows that keep consultants informed while reducing repetitive admin.

Availability update emails

Candidates receive emails to update their daily and weekly availability through a portal linked to their diary.

Candidate diary updates

Availability responses are stored directly in the candidate diary, giving recruiters clearer live operational visibility.

Preference-based client emails

Each client receives their own email containing only candidates who would actually go there based on saved preferences.

Optional automated booking requests

If enabled, clients can click to book a candidate, choose the required days and submit a request through a portal.

Candidate accept or decline flow

The candidate automatically receives the booking request and can accept or decline directly through the workflow.

Automatic confirmations

When accepted, the candidate and client receive booking confirmations, the client receives vetting confirmation and the consultant stays fully in the loop.

Campaigns

Run hiring drives and track activity properly

Create as many campaigns as needed for hiring periods or recruitment drives, manage candidate shortlists and track spec activity in a cleaner commercial workflow.

Unlimited campaigns

Create as many campaigns as you need for different hiring drives, periods or business initiatives.

Campaign shortlists

Add candidates into campaign shortlists so activity is organised around a structured drive rather than scattered manually.

Optional automatic spec sending

The creator of the campaign can choose whether shortlisted candidates should automatically be spec’d out or not.

Preference-based targeting

Where spec sending is enabled, candidates are sent only to clients that match their saved preferences.

Campaign activity tracking

Track activity such as last contact and last spec sent directly inside the campaign view.

Email open tracking

See who opened spec emails, when they opened them and how many times they engaged with them.

Multi-Division Hosting

Support multiple divisions without forcing every team into the same setup

House as many divisions as needed inside one platform while allowing each division to operate with its own settings, templates, rules and structure.

Unlimited divisions

Run multiple divisions inside one wider platform without losing structure or visibility.

Division-specific settings

Each division can have its own setup and operating rules without forcing one fixed system across the whole agency.

Templates by division

Keep templates specific to the division that is using them, rather than trying to make one size fit all.

Compliance by division

Each division can have its own compliance forms and document requirements where operational needs differ.

Timesheet rules by division

Different divisions can run different timesheet rules and processes inside the same wider platform.

Scalable operating structure

Build a cleaner foundation for agencies growing across multiple teams, brands or service lines.

Performance Dashboard

Track performance with clearer visibility and stronger motivation

Monitor key recruiter activity across the platform and display team performance in a way that supports accountability, visibility and healthy competition.

User performance tracking

Track user performance across the system including deals made, calls logged, candidates added and specs sent.

Commercial visibility

Keep stronger oversight of individual and team activity without pulling reports from disconnected sources.

Team leaderboards

Create leaderboards to compare users across teams and drive a clearer sense of live performance.

Division leaderboards

Build KPI displays for different divisions so performance can be viewed in the right context.

TV-optimised KPI display

Show performance leaderboards on office screens with a display designed for wider visibility.

Achievement moments

Celebrate activity and milestones when achievements are hit, helping make performance more visible and motivating.

Timesheets

Choose the timesheet workflow that fits your business

BriteRecruit supports automated and candidate-submitted timesheet routes, giving tenants flexibility in how they run the process.

Automated client timesheets

The system can automatically send the client the candidate timesheet based on what is stored in the diary.

Diary-based timesheet data

Timesheet information can pull directly from booking and diary data so the workflow stays connected.

Day management

Booking data and working days can be managed from within the connected workflow rather than separately.

Candidate timesheet portal

Alternatively, the system can email the candidate a link to access the timesheet portal and submit their own timesheet.

Automatic client delivery

Once completed, the timesheet can be automatically emailed to the client without extra admin steps.

Flexible timesheet rules

Support different operational models depending on how each tenant or division prefers to run timesheets.

Easy Spec

Spec candidates out in moments, not 20 minutes

Make candidate marketing faster by opening a pre-filled spec email directly from the candidate profile, with relevant recipients and pre-saved assets ready to go.

One-click spec from profile

Consultants can click spec out directly from the candidate profile instead of building everything manually.

Preference-based recipients

The email opens pre-filled with only the clients that match the candidate’s saved preferences.

Manual client selection

Users can still manually choose clients where needed, keeping flexibility alongside speed.

One-click formatted CV attachment

Add the candidate’s formatted CV stored in the profile without hunting through files or folders.

Saved profile statements

Use pre-saved candidate profile statements so polished spec emails can be produced much faster.

Faster outbound workflow

Turn a process that often takes 20 minutes into something that can be done in moments.

WhatsApp Integration

Connect WhatsApp messaging to the recruiter workflow

Connect to WhatsApp so users can send and receive messages as part of the wider recruitment process instead of relying on disconnected personal communication.

WhatsApp connection

Connect your WhatsApp setup into the platform to support a more connected recruiter workflow.

Send messages

Send WhatsApp messages directly as part of recruiter communication rather than jumping between systems.

Receive messages

Receive incoming WhatsApp communication inside the workflow so conversations stay visible.

Quicker candidate communication

Use a channel candidates actually reply to while keeping communication closer to the operational workflow.

Consultant visibility

Keep recruiter communication more visible and trackable instead of relying on separate personal devices.

Connected communication flow

Bring another key communication channel into the wider platform rather than leaving it disconnected.

See BriteRecruit in action

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A platform built around the way modern recruitment agencies actually work